Frequent Asked Questions
When is your wedding season?
Our wedding season runs from May 1st to November 30th. Dates outside of these may be available upon request.
Will you coordinate directly with my vendors?
Yes! Please return the vendor form to us no later than one (1) month prior to your scheduled wedding. Our onsite venue coordinator will work with each vendor to ensure a seamless event.
What is included in my venue rental?
Use of Providence Barn, English Barn, Coordinator Services, parking, basic décor, electrical outlets for outdoor events and vendors, plumbed bathrooms (2), trash receptacles and disposal, landscape recovery services, bridal suite for the wedding day preparation, and on-site assistance with setup and clean up are all included.
Do you have rain accommodations?
We have indoor and outdoor event/ceremony locations available. Our indoor and outdoor options are flexible and we will work to accommodate your various needs to create the vision you have for your event or wedding day or those that arise due to weather forecast and surprise weather conditions. Our event coordinator will provide assistance with all ceremony/event details.
If you desire to have your wedding within a church, we also partner with The Stone Arabia Church, a historic landmark located right down the road from our venue. Horse drawn carriage rides to and from the church for the bride, groom, wedding party and guests may be arranged as part of your wedding package.
What should I know about bringing in my caterer?
All caterers onsite must be certified through the NYS Department of Health and have proof of liability insurance. Caterers are required to provide full cooking and serving staff to provide for their own setup, breakdown and cleanup. Our customers may use caterers and vendors of their choice as long as the caterer/vendor provides proof of insurance and a proper license for serving alcohol. Licenses must be provided to us at least one (1) month prior to the date of your wedding/scheduled event and be current on that date.
Please confirm with each caterer of your choice prior to hiring their services that they have proper licensure and insurance coverage and provide that information in a timely manner to us.
Providence Barn of Stone Arabia reserves the right to approve or deny any caterer who does not meet the above-mentioned requirements.
Am I allowed to use candles at my event?
Providence Barn of Stone Arabia is a no-flame venue.
Is event insurance included in the package pricing?
Yes! We are proud to have transparent pricing and event insurance is included in our pricing.